How to Register a Contract

VISUAL EXPLAINER: HOW TO REGISTER A CONTRACT

Private Residential Leases Act

Mandatory Registration

As from 1st January 2020 lease contracts for a primary residential purpose must be registered by the owner with the Housing Authority within ten (10) days from the commencement of the lease. The lease contract needs to be registered online on the website www.rentregistration.gov.mt. In case of any difficulties, an appointment can be arranged with the Private Residential Leases Unit within the Housing Authority. In order to arrange an appointment with a Housing Authority representative, please phone 22991010 or send an e-mail to [email protected].

Which contracts need to be Registered

The Act is only applicable for those lease contracts for a primary residential purpose which were drawn up after 1st June 1995. Residential leases which were drawn up after 1st June 1995, but prior to the coming into force of this Act and which would still be in force on 1st January 2021, whether within the original term or a renewed one, must be registered no later than 1 January 2021.

How to register a contract

The quickest and easiest way to register a lease contract is by using our online facility.
To enable you to register a lease online you will need to either log-in using your E-ID here or create an online account here.

For E-ID users, personal details will be filled in automatically by the system.

Creating an account

1. Click Create Account from the homepage

2. Enter your E-mail address and Create a Password

3. Confirm Password

4. Click Create Account

5. You will receive an e-mail on the e-mail address you provided to Verify Email Address

6. From the e-mail you receive click on Verify Email Address

7. You will be re-directed to the My Profile page

Creating a Profile

All users need to create a profile to be able to register their lease contract.

1. First you need to select the profile type:

Individual: The term ‘individual’ refers to a lessor, lessee or third party individual who is registering on behalf of another individual (Example: An individual who as power of attorney)

Company: The term ‘company’ refers to those individuals registering a lease contract of a property which the company is renting. A ‘company’ needs to include the company registration number.

Agent: The term ‘agent’ refers to real estate agents who register on behalf of lessors.

2. Fill in all personal details

3. If the profile type is Company or Agent also fill in Company Details

4. Fill in address fields

5. Click Save and Proceed

Registering a lease contract

  1. Once a Profile is created, click on the Contract Registration box
  2. The first step, is to fill in the Property Details
  3. Click Save
  4. After the property details are saved, click Continue
  5. The second step, is to fill in the Tenancy Details
  6. When filling in the Tenancy Details you need to upload both signed contract & inventory
  7. Click Continue
  8. The third step, is to fill in the Details of Lessor
  9. In the case, that there is more than one lessor click Add Lessor
  10. Click Continue
  11. The fourth step, is to fill in the Details of Lessee
  12. In the case, that there is more than one lessee click Add Lessee
  13. Click Continue
  14. The fifth and final step, is to click Yes if an authorized agent is part of the contract and if No proceed to the next step
  15. If Yes, fill in the Details of Authorized Agent
  16. After reading the terms & conditions, check the terms & conditions checkbox
  17. Click Submit
  18. A pop-up notification will show asking you whether you want to submit this contract form, click Submit
  19. On submission, you will receive a notification e-mail, outlining that your application for the registration of a Private Residential Lease was received and will be reviewed
  20. The Housing Authority will send you a notification e-mail, if it requires any clarification or further information
  21. You will be notified when the application was reviewed and accepted or refused

Draft contract registrations

When you are registering a contract and you click Save, this means that your lease application is now at draft status and may be accessed later from the Draft Contract Registrations option under the Contract Registration section from the left toolbar. The lease contract is only submitted, after all five sections are filled in and you click Submit.

Require feedback

The Require Feedback option under the Contract Registration section from the left toolbar allows you to access the lease contracts that have not been registered since the Housing Authority requires further feedback. When accessing the contract from the ‘Require Feedback’ section, the lessor can amend the contract to satisfy the mandatory requirements

The Housing Authority will also send you notifications on the e-mail address provided in the lease contract, when a clarification or further information is required to process the registration of the lease contract.

Step by Step Guide: How to Submit the Required Feedback

STEP BY STEP GUIDE: HOW TO SUBMIT THE REQUIRED FEEDBACK from Housing Authority on Vimeo.

Renewal of Contracts

Lease Agreements that in the contract specify that the lease will be renewed each year, are required to renew their online registration. The lessor needs to access the online account and from the ‘My Registrations’ tab click on ‘Renew’ and update the new termination date and the rental amount (if applicable).

Registration Fees

Normal Registration Fee: €10
Normal Registration will be free of charge during year 2020.

Late Registration Fee: €120
Late Registration Fee applies if the registration of the private residential lease contract is not registered within 10 days from the commencement of the lease contract.

Renewal of Agreement Fee: €5
Lease agreements which upon termination are renewed, need to be re-registered and the renewal fee of €5 applies.

No fees are due for the renewal of lease agreements that in the contract specify that the lease will be renewed each year.

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